This was originally sent May 16, 2011 and revised May 27, 2011.
Captains,
Please Read This Carefully!
With over 200 captains to support, the best way to provide support is to include
as many instructions as possible in these messages. Please help us minimize
the time it takes to manage this web site by reading them thoroughly and see if
there's an FAQ about any issues you have.
Reading directions in these messages
and following instructions in the FAQ is the best way to get help.
Scoring Requirements
All Captains are now required to report individual match score
details. Entering only total match points is no longer allowed. By
rule, captains have to maintain all match details anyway, so we are now
requiring that this record be entered on the website. Entering match
details will now automatically update your match points and your division
standings, so there's no duplicate entry required. You now have
the ability to split a point on a match without having to separately edit your
match points. The only time you will
need to enter your match points directly is if a tie-break is not decided by
sets and games.
Scoring Changes
You will now be able to change individual match date and mark it as
"postponed" in the event of a rainout. This will help division secretaries
know why a match when a score has not been entered by the required Thursday
noon.
Roster Changes
Rosters now play a key role in a few areas on the website, and
are required. You can no longer 'add-on-the-fly' as some captains simply
left the player names blank or left it with "New Player". This means that
you must complete your rosters before the matches start, or the captain
reporting the scores cannot enter the match details.
Rosters now require first and last name and a player type assignment to help
identify juniors. Please update your rosters and change any initials to
a complete name. If you often use players from another team at your club,
you do not need to enter them twice: when you report your scores, you'll see a
list of all players at your club. For each player, chose their Open League
and Masters League team. If you pick a team, you'll have to rank the
player (see below).
Rosters also let you prepare a line up before the match: pick your players and
leave the match status "Scheduled".
Based on feedback, since nobody is using the texting/messaging portion of
the website, it will be disabled and you do not need to enter cell phone numbers
of your players. Rosters also make the new
scoring requirements much, much easier.
New Ranking Requirements
Captains must now rank all players, even those not designated. We know that this is not an exact science
and are looking for approximations. This is important for assessing stacking
complaints with teams that do not have designated players. By ranking, we
mean the relative capabilities of each player: your best is 1, second 2, etc.
(i.e. do not use USTA ranking criteria).
Designated Players
All teams must now mark designated players. The Open League now requires captains to list 8
Designated Adult Players, and the Masters League requires listing 6. If
you have juniors on your team and they are ranked in the top of your team, they
must be designated. This means that, if you have two juniors and they are
the top players at your club, they will be ranked 1 and 2 and will be designated.
You will then have 8 other adult players ranked and designated.
You will
use the same page to enter both designated players and your roster. Please
refer to the Captains' Instructions under the Help menu and to the FAQ "How do I enter Designated Players?"
for more details. Remember that, according
to the rules, Designated Players are supposed to be ranked and must be entered by
the start of the season. Changes to designated players after the season
has begun must be made by the division secretary.
Reminder about Registration
Please, please, please remember that a captain must complete a 2 step process:
1)
Regster
; 2) Assign yourself as Captain on the
Teams
page. Registering alone does not make you a captain.
Dues Invoice
You can download a Dues Invioce under the Captains menu. Dues are due June
1. The leagues does not send out individual invoices, so you'll need to
calculate it yourself based on the number of teams participating in the league.
If you are not sure how many teams are at your club, refer to the
Club Directory
. The captain of the Open League #1 team is officially responsible
for paying the dues.
Annual Meeting Minutes
If you were not able to attend the Annual Meeting on April 6, 2011, you can review the
Minutes
.
Match Start FAQ
Many captains are uncertain of how to apply the rules when one of your players is late, so the Board
put together an
FAQ
as a guideline of how to apply the rules related to late starts and defaults.
Check your contact information
Verify your contact information to make sure it is still accurate.
If you forgot your login information, use the website to email it to yourself.
You need to contact us ONLY if you no longer have access to the email address
you used last year.
Rule Changes
Out call
rule changes
have been issued by the USTA in The Code (the rules by which non-officiated
matches are to be played). A link to the complete Code is available on
this website under the Rules menu.
Schedule Change in Div IV
Middlesex 3 has moved from Div IVE to Div IVW due to the
departure of Stanwich from the league. Matches in Div IVW that were to be
against Stanwich will now be against Middlesex 3. Matches in Div IVE that
were to be against Middlesex 3 will now be byes.
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